Electronic visit verification, scheduling, medication records, compliance, and billing — plus a caregiver app your field staff actually use. Built for home care and the settings around it, and HIPAA-secure from the ground up.
TimeGrid replaces the EVV vendor, the scheduling spreadsheet, the paper MAR, the credential binder, and the billing workarounds with a single connected system — for the office and the field.
Caregivers clock in and out with GPS and a photo — even offline. Geofencing, auto-flagged exceptions, and a clean audit trail keep you Medicaid-ready.
Fill every visit. Build one-off and recurring visits, publish open shifts caregivers can claim, and cover call-outs fast — across clients, caregivers, and sites.
Document care as it happens. Care plans, progress notes, and a full medication administration record — with dose reminders and missed-dose escalation.
Stay survey-ready. Track licenses and certifications with expiry alerts, run onboarding and training, log incidents, and keep an immutable audit trail.
Bill clean and get paid. Track payer prior-authorizations and units, approve timesheets by exception, capture mileage, and export payroll — no surprise overages.
Everything your field staff need, in their pocket. Schedule, client details, care plans, EVV clock-in, notes, MAR, mileage, and messages — offline-first.
Every medication caregivers document flows into a live administration record. On-time, late, refused, and missed doses are tallied in real time, and the office gets a clear queue of exactly what needs review — with the caregiver's note attached.
What a caregiver logs in the field shows up in the office instantly — and what the office schedules lands on the caregiver's phone. No re-keying, no paper, no gaps.
Schedule visits, approve time by exception, track compliance and authorizations, run the MAR, message the team, and export payroll — everything your coordinators and administrators need to run the day.
A simple app your field staff actually use — their visits, the client's care plan, one-tap EVV clock-in with GPS and photo, notes and medications, mileage, time-off, and messages. And it keeps working when the signal doesn't.
TimeGrid is built around visits, clients, care plans, and caregivers — not generic "shifts." It fits home care and the settings around it, whether you bill Medicaid, private pay, or managed care, and whether your staff work in homes, in the community, or on-site.
You're handling protected health information. TimeGrid is engineered for it — so security is the foundation, not an add-on.
Encryption in transit and at rest. Sensitive fields and second-factor secrets are encrypted at the application layer, on top of platform encryption.
Every agency's data is walled off at the database level with row-level security — enforced, not just filtered. One agency can never see another's.
Reads and writes to PHI are recorded, and infrastructure activity is captured in an immutable, multi-year audit trail — ready for a review.
Role-based permissions, an editable permission matrix, enforceable multi-factor authentication, and idle-session timeouts you control.
Automated daily backups with a long retention window, uptime and health monitoring, and alerting — so your data and your service stay safe.
A HIPAA-aligned architecture and breach process, with a signed Business Associate Agreement available — plus Medicaid EVV compliance built in.
No long implementation and no consultants. Set up your agency, put the app in your caregivers' hands, and start verifying visits the same week.
Add caregivers, clients, and service sites, and import your schedule. Most agencies are configured in a day.
Your team downloads the app and clocks in with EVV, documents care and medications, and logs mileage — from any phone, online or off.
Review time by exception, track authorizations, run the MAR, and export payroll and reports — with a clean audit trail behind every visit.
Simple per-seat plans, no setup fees, and no long contracts. Talk to us for a quote tailored to your agency's size and payers.
For small agencies getting compliant.
Book a demoFor growing, multi-payer agencies.
Book a demoFor large or multi-site organizations.
Contact salesYes. Caregivers verify each visit with GPS and a photo at clock-in and clock-out, exceptions are flagged automatically, and every visit keeps an audit trail. On Enterprise we integrate with your state's EVV aggregator.
Home care and home health agencies, HCBS and Medicaid-waiver providers, day programs, disability and IDD services, and assisted living or residential operators — any care organization that schedules caregivers, verifies visits, and documents care.
No. Your team uses the free TimeGrid app on their own iPhone or Android to clock in with EVV, document care and medications, and log mileage — nothing to buy or carry.
Yes. The app is offline-first — caregivers can clock in, document care, and record medications with no connection, and everything syncs automatically the moment they're back online.
TimeGrid is built for PHI: encryption in transit and at rest, database-level tenant isolation, role-based access with MFA, full audit logging, and automated backups. A signed BAA is available.
Most agencies are configured in a day. Add your caregivers, clients, and service sites, import your schedule, invite your team, and you're verifying visits the same week.
Book a demo to see EVV, scheduling, eMAR, and billing on your agency's real workflows — and how fast you can be up and running.
HIPAA-secure · Medicaid EVV-ready · iOS & Android
